Running Casualty Batches

Accountants can run Mass Casualty Batches using the steps outlined in this topic. Casualty batches run casualty events on activation groups. Once the batch is completed, all activation groups will be in Lease End status.

The batch will skip activation groups that are Inactive, or that have a draft of the contract open, as well as activation groups for Short Term, Non-lease, and Service contracts.

After the batch is created and the batch items generated, the list of batch items can be exported to Excel on the Batch Items page. Users can use this report prior to running the batch to update individual contract rates or casualty amounts for individual activation groups.

To run a Mass Casualty batch:

  1. Open the batch using one of the following methods:
    • Click Main Menu > Batch Management > Batches and open the required batch.
    • From an open batch page, click Batches List at the top right and click on the required batch.
  2. In the left-panel, click Batch Items. If the list of items was not recently generated, it may be out of date. Click at the top of the page to refresh the list.
  3. To modify the input values for specific batch items, click Export Batch Items to export a list of all of the generated batch items. You can modify the following inputs in the Excel file:
    • The "Run" column in the Excel determines whether to run the batch item. Set a cell to "True" to run the batch item, otherwise the item is excluded from the batch run.
    • In the "Payment Date" column, change the existing payment date. The payment must occur in a month where no payment, accrual, or asset depreciation postings have been made, and must be on the same day of the month as the base rent payments. Note that the selected Payment Date is also used as the Effective Date.
    • In the "Posting Date" column, change the existing posting date.
    • In the "Document Date" column, change the existing document date.
    • The "Update IBR"column in the Excel determines whether the IBR is updated for the specified activation group. Set a cell to "True" to update the IBR, otherwise the IBR is not updated for the specified activation group.
    • To modify the Contract Rate: 
      • Set the "Modify Contract Rate" to "True" to use the specified activation group uses the updated "Contract Rate" value. If this column is set to "False" the contract rate will not be modified.
      • Enter the updated rate in the "Contract Rate" column. Note that this rate will only be updated if "Modify Contract Rate" is set to "True".
    • To update the IBR used in the activation group, set "Update IBR" to "True".

      Note: If the "Update IBR" and "Modify Contract Rate" columns are both set to "True", the application uses the contract rate over the IBR unless the value of the contract rate is changed to 0, in which case the IBR is selected.

    • To change the Casualty amount for a particular activation group: 
      • Set the "Use Default Casualty Amount" column to "True" to have the Casualty Amount automatically set to the unpaid interest at the time of the selected Payment Date.
      • If "Use Default Casualty Amount" is set to "False", you must enter the "Main Casualty Amount", as well as Casualty Amounts for any other accounting standards in the "Alt Casualty Amount", "Third Casualty Amount", and "Fourth Casualty Amount" columns. Note that these amounts cannot be less than the unpaid interest expense at the time of the Payment Date.

      Note: If "Use Default Casualty Amount" is set to "True" in the Excel file, and the casualty amounts are changed, the application will ignore the changes and use the Default Casualty Amount.

    • In the "Description" column, optionally enter a description for the batch item.

    Note: If you delete cell values in the Excel file, when the file is imported the empty cells are ignored and the application uses the last stored values (either from the Inputs page or from the last changes imported via Excel).

  4. To import the batch items, click Import Batch Items.
  5. The following options are available to run the batch:
    • To run the batch action for one specific item, click on the relevant row.
    • Run the batch action for all objects selected on the page by clicking Run at the top of the page. By default, the checkboxes for all of the rows are selected.

    Note: Do not run the batch again if the current batch has not completed.

    Note: If you modify the batch filter settings, regenerate the batch items before running the batch. However, note that if the batch is regenerated, all imported changes are lost and new batch item Object IDs are generated. Therefore, you must re-export the batch Excel before importing the modified batch items.

  6. If required, click at the top of the page to stop a running batch, which will stop the batch from running the remaining batch items. Note that the batch will complete the items that are currently being processed. In order to re-run a stopped batch, you must first regenerate the batch items before running it again.
  7. Use the Job Status filter or the search box to find specific batch items. The Progress bar in the gray header indicates how many of the batch items have been run for the last action.

Once a batch is run, you can re-use the batch by regenerating the batch items and running it again. By doing this, all batch items previously listed on the page are removed, and a new list is generated.

See also:  

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