Performing Intercompany Transfers

Lease administrators and Accountants can transfer all units in an activation group to another company code via an intercompany transfer.

The transfer can only occur on the first of the month, and can only occur as of the first free period (i.e., in a period without postings or other events, and no posted documents in the future). All payment, accrual, depreciation, and charges must be posted before the period of the transfer. Note that after the transfer, all postings in previous periods (done under company A) can no longer be reversed. Refer to After Intercompany Transfers for more information about what happens after the intercompany transfer is complete.

Note: Other financial changes (such as a contract rate change) cannot be performed during an intercompany transfer. Note that you also cannot enter an event if there is already a draft of the activation group open.

To perform an intercompany transfer:

  1. Load the activation group.
  2. Split the activation group if required.
  3. Click Context Menu > Intercompany Transfer. Enter the following information:
    • Select the New Company Code.
    • Select the new Liability Cost Center and Liability Profit Center. Note that if you are using additional liability cost objects or separate cost objects for the asset, you must also select the new Liability Profit Center, Asset Cost Center, and Asset Profit Center (if they appear).
    • Enter the Transfer Date, which represents the date the transfer was entered. Note that this field can be set to any date, and does not impact calculations or reporting.
    • If required, select the checkbox New Company Assumes Lessor Payment to have payment and charge postings generate a single posting document with the GL accounts of the new company code.
    • Enter a Description if required.
  4. Click Submit, and confirm that all of the units in the activation group will be transferred. A draft of the activation group is created (with a yellow header and "Draft" Version).
  5. Navigate to the Accounting page and review the cost objects in the Transfer Cost Objects section and make additional changes if required.
  6. If tax fields were previously set, they are no longer valid. If they are still required, select valid tax fields related to the new Company Code on both the Accounting page and for each individual unit.
  7. Assess the activation group.
    1. After clicking Send to Assessment, you must select the Effective Date, which is always on the first day of the month. The Effective Date cannot be before the Effective Date of a previous event, and can only be in a month period during the lease term of the contract that does not have any payments, accruals, or asset depreciation posted. If any posting documents have been generated, all previous periods are unavailable. All documents up to the Effective Date must be posted.
    2. Modify the Posting Date or Document Date, if required.
    3. Click Submit.
  8. The Accountant must click Confirm Classification, even though the selected classification cannot be changed.
  9. Return to the contract. Click Context Menu > Complete Remeasurement.
    • If users have posted payments, accruals, or asset depreciation in the master version of the contract past the selected Effective Date, then the draft cannot be merged back to the master, and a Sync report with the errors is generated. It can be accessed from the Notification Center, or by clicking .
    • In most cases, if there is a conflict between the draft and master versions, the draft will have to be deleted and started again.
  10. In the left-panel, click Unit List. Click to review liability adjustment transfer documents, and asset capitalization and retirement transfer documents.
  11. If the system is in standalone or hybrid mode, one of the following options are available to complete the posting process: 

    • Update the status from "Posted (Internal)" to "Posted" via transaction Excel imports and exports.
    • If an SAP Posting Bot is configured to run with the application, it will regularly transfer internal documents to SAP. The status changes from "Posted (Internal)" to "Posting (External)".
      • If the posting to SAP is successful, the status then changes to "Posted (External)".
      • If the posting to SAP fails, the status changes to "Failed (External)". The next time the posting bot runs, it will pick up the failed postings to reattempt the posting. If required, click Reverse to reverse the internally generated document (e.g., if the GL account configuration needs to be changed).

      Note: For details about documents posted by the SAP Posting Bot, copy the Document number and enter it in the following URL (where <hostname> is the Web server name of your current Nakisa Lease Administration instance):

      https://<hostname>/leasing/app/proxy/jebot/report/<document-number>/

To delete the draft version:

  1. If the draft version needs to be deleted at any point, open the draft and navigate to the activation group.
  2. Click Context Menu > Delete Draft, and click Yes to confirm the deletion.

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