Scheduled Payments

The Scheduled Payments module allows users to view all their recurring and one time payments.

You can also create and post one time payments from this page. One time payments can only be added after a lease is activated and can be deleted until they are posted.

Note: One time payments are only posted to the main accounting standard defined for the lease in Nakisa Lease Administration.

Scheduled payments can be posted internally through batches.

To manage recurring payments:

  1. Click Main > Leases in the application menu, and open the required lease.
  2. In the Actions section, click Scheduled Payments.
  3. Click next to a payment to view the available options.
    1. Click Manage Documents to add documents related to the payment.
      1. Click to upload a document.
        • Click and select the file that you would like to upload. In the optional file information fields, note that the Document Type is only used for filtering purposes.
      2. Click to attach a link.
        • Enter a Link, as well as any additional information in the optional information fields. Note that the Document Type is only used for filtering purposes.
      3. Click Visible to Vendors to share this document with any associated vendors. Note that documents are only visible to vendors if the lease has been activated.
      4. Click Save.
    2. Click Details to view detailed information regarding the payment.

To add a one time payment:

  1. In the Scheduled Payments window, click the One Time Payment tab.
  2. Click to open the Create Charge window.
  3. Select an Activation Group to determine the currency of the charge.
  4. Enter a Charge Name.
  5. Select a Due Date for the charge. Note that the Due Date cannot be past the ROU End Date or the Last Payment Date, whichever is later.
  6. Select the Unit to which the payment applies.
  7. Select an Expense Category to which the payment applies.
  8. Enter the Amount for the payment.
  9. If there are multiple vendors associated to the lease or Generate Vendor Invoice is selected in the contract in Nakisa Lease Administration (when the application is set up as an IFRS 16/ASC 842 Compliant mode of operation), set the payment percentage for each vendor in the Payment Split section.
  10. Click Save.

To post or reverse a one time payment:

  1. In the Scheduled Payments window, click the One Time Payment tab.
  2. Click next to the payment you would like to post.
  3. Click Post.
  4. Set the following fields:
    • Document Date: Links the document to a period.
    • Posting Date: The date for the posting document.
  5. Click Post. The status changes from "Open" to "Posted".
  6. To reverse a posted one time payment, click > Reverse.
    1. Set the Document Date and Posting Date.
    2. Click Reverse. The status changes from "Posted" to "Reversed".

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