Posting Transactions

The financial schedule postings contain information about any transaction between the lessee and lessor for both finance and operating leases. For the periods displayed, there is the option to post payments (i.e., interim invoices for the payments), post the accruals, and post the asset depreciation in active activation groups.

Accrual and asset depreciation postings are displayed in the All Columns Schedule, while payment postings are displayed in the Liability Schedule and Payment Schedule. Before you post the document, you can view information about the posting, including the debit and credit amounts.

Note that if vendor invoices have been enabled for this contract, the payment is only posted for the main accounting standard with one clearing document per ledger.

All postings must be performed under all supported accounting standards. The posting status of a transaction can be viewed in the Internal Status column in the schedules. If the Nakisa SAP Posting Bot is configured to run with the application, once the bot is run the status for these external postings is displayed in the External Status column.

Nakisa Lease Administration uses the GL accounts defined per accounting standard and classification (and optionally other criteria) in the Account Determination tables in Financial Organization Structure. Note that the application determines which classification to use for this determination based on the transaction's Posting Date.

The application uses a weighted average exchange rate to convert the depreciation amount to company currency and any group currency (if parallel currencies have been enabled). The application uses the same weighted average rate for every period, until an event occurs.

Once posted, you can view the payment, accrual, or depreciation journals by clicking Reverse in their respective Postings columns, or click the journal icon in the Action column to view recognition, event, or termination journals. Note that in lessor operating contracts, there are no recognition journals unless IDC terms have been added, and there are no termination journals.

If required, posted documents can be reversed directly from the application, changing the status from "Posted" to "Reversed".

If the GL accounts are configured as P&L accounts (which require Cost Objects), the application will send the Cost Center for all postings to these accounts. Note that if cost center allocation rules are defined, the application splits most of the amounts posted to P&L accounts to the cost centers defined in the units. If the GL accounts are configured as Balance Sheet accounts, the application does not send the Cost Center field in postings.

To post transactions:

  1. Load the required activation group.
  2. In the Schedules section of the Navigation Panel, select the schedules for the required classification.
  3. The schedule automatically loads the All Columns Schedule and displays the accrual and depreciation postings. If required, navigate to the Liability Schedule or Payment Schedule to display the payment postings using the drop down menu at the top of the schedules.

    Note: The page automatically loads the schedules for the first unit in the list, but can be changed in the Unit drop-down, if required.

  4. For payment postings, click Details on the required row to view a payment summary with details for lease, non-lease, and indexation amounts.
  5. Click Post on the required row. A journal pop-up opens that displays details about the posting, including the debit and credit amounts.
    • You can view the journal entries for different accounting standards or units by either clicking the accounting standard tab name or selecting the required unit in the Unit drop-down.
    • Optionally, click Calculate Additional Currencies to display the line items in company currency or additional currencies if they are configured. If this is not selected, the additional currencies are automatically calculated when the document is posted.
  6. The following fields are set by default, but can be modified if required:
    • Document Date, links the document to a period.
    • Posting Date for the posting document.
  7. Click Post. The document is posted and the Internal Status changes from "Open" to "Posted".

    • If the Nakisa SAP Posting Bot is configured to run with the application, it will regularly transfer documents to SAP and display the posting status in the External Status column in the schedules.
    • To view the posted journal, click Reverse to open the journal pop-up. Note that the Fiscal Period and Fiscal Year are based on the Posting Date and the Fiscal Variant of the contract. Click or hover over the following icons for more information:
      • : Information about the exchange rate used to convert the amount to the target currency.
      • : General information, such as the Depreciation Area used for the depreciation posting, or the expense category for a non-lease payment.
      • : The amount of the rounding adjustment that was required.
      • : Displays the vendor name in payment and charge journals when there are multiple vendors.
  8. If required, to reverse a posted transaction, click Reverse in the Posting column, select a Reversal Reason, and click Reverse. The posting status changes from "Posted" to "Reversed".
    • If you reverse a document, there is a chance that the reversal fails in SAP (indicated in the External Status field). If you repost the document, there will be a duplicate document in SAP until the first one can be successfully reversed.
      • If you need to adjust the Document Date, Posting Date, or Reversal Reason of the reversal: 
        1. In the History drop-down list, select the Reversed entry.
        2. Click and edit the required fields.
        3. Click Submit.
      • If you cannot fix the reversal from Nakisa Lease Administration, you must reverse the first posted document directly in SAP.

      Tip: Use the Periodic Posting Status Report to find the transactions that have failed externally.

  9. If required, use the History drop-down to view the history of posted and reversed documents for the transaction.

Nakisa Lease Administration 2023.R4 © 2024

 

 

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