Running Batches

You can create and run batches from the Batches page in Nakisa Portfolio Management Suite. Batches allow you to post or reverse multiple payments and charges for multiple contracts at the same time.

Batches are created by the Batch Creator user, and are then sent for review before they are processed. Once a batch is executed, the information in the batch remains the same as it was at the time of execution.

To create a batch:

  1. Click Main Menu > Mass Operations > Batch Management > Batches.
  2. Click to open the Create Batch window.
  3. Enter a Name for the batch.
  4. Choose a date range for the postings by selecting a Start Date and End Date.
  5. Select one or more Batch Profiles.
  6. Select a Principal Position.
  7. Select a Posting Transaction Type.
    • If the Posting Transaction Type is "Reversal", you must select a Reversal Reason Type. The Reversal Reason Type defaults to the Default Reversal Reason set for the ERP System in the Financial Organization Structure. Refer to the Financial Organization Structure Administrator Guide for more information on this setting.
  8. Select one or more Journal Types.
  9. Define which dates should be used in the posting documents with the Internal Posting Date Types field:
    1. Select "Schedule Period Dates" if you want to use the dates from the schedule period as the posting date and document date in the posting document.
    2. Select "User Defined" to manually select the Posting Date and Document Date.
  10. Enter any additional notes.
  11. Click Save.

Once a batch is created, it is in "Open" status. When in "Open" status, you can update the batch parameters until the batch is sent for review.

To execute a batch:

  1. Ensure that the batch parameters are correct.
  2. Click Review.
  3. The review page shows a list of all the payments to be posted, as well as payments that have already been posted. You can also view previous amounts that have been posted, and the difference between the previous posted amount and the current amount to be posted. Payments are listed per contract, per period, and can be filtered. The Batch Reviewer must click Approve or Reject. If you click Reject, the batch returns to "Open" status.

    Note: If changes are made to the payments listed in the review stage after the payments have been approved, you will receive a warning that changes have been made before executing the batch. To update the payments, send the batch back to review and click Regenerate.

  4. Ensure that the payments are correct. The Batch Processor can click Execute.
  5. The batch is queued to run and has the status "Scheduled". To refresh the status of the batch, click .
  6. The executed page lists all posted payments, as well as which payments failed to post. Note that if the selected journal type is "Provision", the following columns show as N/A:
    • "Vendor"
    • "Vendor Account"
    • "Ownership (%)"
  7. Optionally, click to export a report of the executed batch payments. The exported report can be found on the Data Export page in Data Management.

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