Generating Financial Obligation Reports

You can create and generate Financial Obligation Reports from the Financial Obligation Reports page. Reports can be generated in any of the configured report and dashboard currencies.

Financial Obligation Reports have two views:

Cash: Amounts are displayed by the payment date.
Accrual: Amounts are displayed by the payment period.

To create a Financial Obligation Report:

Click Main Menu > Mass Operations > Financial Planning Module > Reports.
Click .
Enter a Name for the report.
Set the report's Frequency. This field determines whether the report will display financial obligations per month or per year. If the Frequency is set to "Yearly", set the Fiscal Start Date.
Set the Start Date, and optionally set an End Date for the report. If no End Date is set, the report shows all payments up to the latest end date of all the contracts in the report.
Select one or more Financial Obligation Profiles to determine which contracts will be included in the report.
Set the Report Display Currency. Note that the Report Display Currency does not have to match the currencies defined in the selected contracts.
Click the Include Charges switch to include one time charges in the report.
Add any additional notes, and click Save.

To generate a Financial Obligation Report:

From the Basic Information tab in the report, click in the Expense Categories section. Select the required expense categories from the list, and click Update.
Click Generate.
The generated report displays financial obligations by contract and can be filtered, if required. If information in your contract changes after generating the report, you can regenerate the report until it is submitted for review.
If you would like to change the parameters of the report, click Reopen.
After the report is generated, you can submit it for review and approval. To submit a report for review, click Review. Note that while the report is being reviewed, you cannot regenerate it.
Once the report has been reviewed, you can approve it. Click Approve to approve the report, or Reject to send it back for review.
Once the report is approved, you can no longer delete or regenerate it.

To manage a Financial Obligation Report:

Click after a report is generated to export it. Exported reports can be downloaded on the Data Exports page in Data Management.
Click Archive in the Actions menu to archive a report. Reports can be archived at any time in the generation and approval process.
Click Delete to delete a report. Reports cannot be deleted once they are put in review.
Click Regenerate to regenerate the report while it is in "Generated" status.
Click View Exchange Rates to view the exchange rates of the report if the contract currency and report currency are different.
Click Clone to create an identical report if the current report has been generated and approved and you would like to run it again, or if you would like to run the report and change some parameters. Reports can be cloned at any time.