Data Retention Settings

Administrators can set a time period to retain records in Nakisa HR Suite. There are two types of records: Employee and User. User records are the user login records, and employment records are records pertaining to the user's employment itself, such as location, salary, an employee photo, or position name, among many others. Any of this information can possibly be used to identify an employee in your system and can therefore be set to be removed based on your data retention policy.

Note: Logs are handled on Nakisa's retention policy, and are rolled over at least daily.

To Set the Frequency to Remove Temporary Files:

Select daily, weekly, monthly, quarterly, or annually from the drop-down menu to determine how often the temporary files (Excel, PPT, PDF) stored on the server side will be automatically deleted and click Save.

To Determine Which Temporary Files Are Deleted:

Select 1 month, 3 months, 6 months, or one year from the drop-down menu to determine how old the temporary files (Excel, PPT, PDF) stored on the server side must be before they are deleted and click Save.

To set your Retention Policy:

  1. Enter the number of days you want to retain employment records in the Employment Retention Period field.
  2. Enter the number of days you want to retain user records in the User Retention Period field.
  3. Enter any employee IDs that you want to be excluded (and therefore never removed) from the retention policy in the Excluded Employee IDs field.
  4. Enter any user IDs that you want to be excluded (and therefore never removed) from the retention policy in the Excluded User IDs field.
  5. Click Save.

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