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What's New in Nakisa Lease Administration

This section outlines the new features and fixes included in Nakisa Lease Administration 2024.R1.

Contract Operation and Lease Events

If you are migrating a contract from another system, you can now enter a rate in the field Override Inception IBR on the activation group Accounting page instead of using the configured IBR.
You can now set Purchase Organization and Purchase Order on the activation group Accounting page (in the Payable sections) for payments and charges.
In lease components, the Internal Asset Class field is now optional for short term, low value, and non-lease service contracts.
To allow more flexibility for contracts that are transferred in to Nakisa Lease Administration (using carry-over balances or under the new Migration Mode), indexation fields can now be edited at inception in the activation group terms & conditions to represent the actual indexation level.
The lease end and close process has been enhanced as follows:
- You now have the flexibility of selecting the Posting Date and Document Date for the termination journal.
- If there are remaining balances in the ROU Asset, LT Liability, ST Liability, and Accrued Interest accounts, you now have the ability to clear these balances when closing the lease.
When activation groups are closed, the status of the associated units are now updated to "Returned", "Casualty", or "Purchased".
To help users understand the different workflow states, Workflow Diagrams are now available in the master agreement, contract, lease component, and activation group context menus .
If the link to the SAP WEBGUI is configured, you can now view your documents for external postings.
- Refer to the SAP Prerequisites User Guide for more information on how to configure the SAP WEBGUI. Note that users are responsible for providing a working WEBGUI link.
- The External URL setting has been added to Financial Organization Structure System Financial Settings, which allows you to set the URL that connects the SAP WEBGUI to Nakisa Lease Administration.
With the Upload Files option for contracts, lease components, and activation groups, you can now upload Excel (.xlsx) and text (.txt) files.
Through configuration in Financial Organization Structure, users can now receive email notifications for workflow events, critical dates, conflicted default values, scheduled jobs, and reports.

Mass Operations

Mass Import jobs have been enhanced in the following ways:
- Mass Import jobs can now be used to update activation groups and units that are in Define status.
- It has also been streamlined and segregated to no longer have overlapping functionality with other mass actions. Mass imports now only deals with data import, and the option "Auto-approve" has been removed. It has been replaced with an option to auto transition objects using an automatically created Workflow Transition job.
Additional filters have been added to the Mass Export jobs, allowing you to further specify the information you would like to export.
The Mass Workflow Transition jobs have been streamlined and segregated to only deal with workflow transitions. You can use the enhanced Mass Import jobs to update the objects so that they are ready to be transitioned.
You can now create and run scheduled batch operational posting jobs.
Nakisa Lease Administration can be put into Migration Mode to migrate objects created in another system (e.g., Nakisa Lease Administration 2022.R2.SPx). Migration Mode periods can be configured in in Financial Organization Structure Settings > Migration Settings (which replaces the old Migration Mode setting on the General Settings page).

Dashboards and Reports

The following reports have been added to the reporting module. Note that these reports are only available if Advanced Analytics mode is enabled in Financial Organization Structure General Settings:
- Financial Reports
- Contract Expiration Report
- Data Quality Integrity Reports
The following changes have been made to the Asset Roll Forward report:
- The Accumulated Depreciation Expense Movement (Net) column has been renamed to Accumulated Depreciation Expense Movement, and no longer includes the AD Change amount.
- The column AD Change has been added, to display the sum of the AD Change in company currency for all units for the period.
- For IFRS 16, the following impairment columns have been renamed:
  - Impairment Loss Movement has been renamed to Impairment Adjustment.
  - Opening Impairment Loss has been renamed to Opening Impairment Reserve Balance.
- For ASC 842, the column Impairment Loss Movement has been renamed to Impairment Adjustment.
- In the Summary section, the column Salvage Value has been added.
The Portfolio Summary landing page and dashboard are now available and provide an overview of your lease portfolio per accounting standard and currency. Note that the Portfolio Summary is only available if Analytics Mode is enabled in Financial Organization Structure.
In the Consolidated Transaction Reports in Nakisa General Ledger, the Purchase Organization and Purchase Order columns have been added. The Migrated column has also been added to identify transactions that were migrated from a different system.
In both Consolidated Transaction Reports and GL Balance Reports jobs in Nakisa General Ledger, the filter Migrated Filter Type has been added to determine which transactions to include in the report (based on the transaction's Migrated status).

Configuration and Administration

In the Financial Organization Structure main menu, the Configuration menu item has been renamed to System Configuration.
To use vendor clearing accounts when Generate Vendor Invoice is set in contracts, the following changes have been made in Financial Organization Structure:
- The following settings have been added to the Company Financial Settings and System Financial Settings:
  - Account Payable: When Generate Vendor Invoice is selected for contracts, this setting allows you to change which vendor GL account to use (based on the Payable Account Type).
  - Payable Account Type: When Generate Vendor Invoice is selected in contracts and Account Payable is "true", this setting allows you to determine if the GL account used for vendor postings is the vendor payable account, or the vendor payable clearing account.
- In the Vendor General Ledger Determination table, the following changes have been made:
  - The General Ledger Payable Account and General Ledger Receivable Account columns have been renamed to Vendor Payable Account and Vendor Receivable Account.
  - Vendor Payable Clearing Account and Vendor Receivable Clearing Account columns have been added, and are used if the Payable Account Type setting is configured.
  - Vendor Expense Category Account Mapping has been added to allow GL configuration per expense category.
The following changes have been made to the Financial Organization Structure System Configuration > Master Data > Nakisa Master Data:
- The Consumer Price Index Category table now allows users to set a CPI rate based on combined rates of existing CPI categories.
- The new tables Contract Group 1 and Contract Group 2 have been added to allow you to customize your Group 1 and Group 2 options in Nakisa Lease Administration contracts.
- The new table Contact Role has been added to allow you to configure roles for partner contacts.
The Partner table in the Financial Organization Structure System Configuration > Master Data > ERP Master Data now allows you to set a Parent Partner if your partner belongs to a larger supplier group.
In addition to the Cut-Over Date setting available in Financial Organization Structure System Financial Settings, you can now also configure this setting per company (in Company Financial Settings) and per classification type (in Lease Classification Financial Settings).
The Email Notification setting in Financial Organization Structure General Settings allows you to enable email notifications for objects in Nakisa Lease Administration, Nakisa General Ledger, and Nakisa SAP Sync Bot.

General Ledger

To better reflect the capabilities of the product, the Nakisa SAP Posting Bot has been rebranded to Nakisa General Ledger.
The Nakisa General Ledger Main Menu has been reorganized to find pages more easily. The General Ledger section now contains the Ledger Transaction page and the Consolidated Transaction Report and GL Balance reports. The SAP Posting Bot section contains the ERP System list, settings, and posting job-related pages.
In Nakisa General Ledger Ledger Transactions, you can now view full transaction details, as well as edit the Document Date, Posting Date, or Reversal Reason for externally failed reversals, or the dates for externally failed termination journals.

Integration

The Duplicate Consistency Check tool in Nakisa General Ledger has been added to identify any issues between the documents in Nakisa General Ledger and in SAP. If there are duplicate SAP documents found, the extra documents can be reversed. If the external document status in Nakisa General Ledger is incorrect in relation to the SAP posting, the inconsistent status can be corrected.
- Default settings for these checks can also be set per SAP system on the ERP System Settings page.
- Note that this tool can only be used if TCODEs are configured in SAP to identify NAKISA documents. Refer to the SAP Prerequisites Guide.