GL Balance Report Jobs

GL Balance Reports allow you to check movements per GL account based on the selected account type and/or specific accounts for lessee contracts.

The report calculates movement amounts based on posted transactions in the selected time frame. Note that you can specify the exact posting statuses to include for the report. Note that if there were transactions that were posted in another system that have been migrated into Nakisa Lease Accounting Suite (along with the related contract, lease component, and activation group), they are available in the GL Balance Report.

Note: This report should only be generated for systems where parallel currency is enabled. Otherwise, the report may contain incomplete or no data.

You can create and run jobs to generate the GL Balance Reports. The GL Balance Report Jobs page displays all of the report jobs that have been run, but you can only download the reports that you generated yourself.

Note that before running a job, there must be at least one profile defined.

Once a job is created, it is queued to generate the report as soon as possible. The report job can be canceled while the status is "Scheduled" or while the job is in progress. Once the report job has completed, you cannot delete or cancel the job.

Note: If there is a service interruption that prevents the completion of the job while it is running, the job status changes to "Interrupted". The application will attempt to recover the job as soon as possible. If the job is recovered, it will resume from where it was interrupted. If the job cannot be recovered within the time limit specified in Financial Organization Structure, the status remains "Interrupted" and you must run the job again.

You also have the option to schedule the report to be generated at a later time on the Scheduled Jobs page. You can set scheduled reporting jobs to run hourly, daily, weekly, or monthly. You can edit, disable, or delete them at any time from this page. Once the job runs, it appears on the GL Balance Report Jobs page. You can click on the Profile to view the profile settings at the time that the job was run.

Note that the Executor column identifies if the job was triggered by a user (Manual) or if it was a scheduled job (Scheduler).

To generate the report:

  1. Click Main Menu > General Ledger > GL Balance Reports > Jobs.
  2. Click .
  3. The Profile section lists all of the profiles that you have access to. Select a report profile to specify which objects the report job should be run on.
  4. In the Date Inputs section, set the following fields:
    • From Year and To Year: Select the required year range for the report.
    • From Posting Period and To Posting Period: For the selected year range, specify which periods to start and end the report. Note that available periods are based on the selected fiscal variant in the report profile.
  5. Set the following fields in the Additional Filters section:
    • In Posting Category, select if you want the report to be generated for "Internal Postings" or "External Postings".
    • Select a Currency Type. Note that the available currencies are based on the currencies that are linked to the company codes selected in the report profile. If more than one company code is selected, only currencies that the company codes have in common are available to select.
    • Optionally, select an Accounting Standard. Note that this field must be selected to use the "Lease Classification Filter Type".
    • Select the Migrated Filter Type to determine which transactions should be included:
      • Local: Only transactions that were triggered from Nakisa Lease Accounting Suite or Nakisa Portfolio Management
      • Migrated: Transactions that were migrated from another system (e.g., Nakisa Lease Accounting Suite 2022.R2.SPx) via API.
      • All: All transactions, regardless of their data source.

    • By default, the following Filter Type fields are set to "All". If you select "List", you can select one or more specific types to include in the report:

      • Lease Type Filter Type
      • Lease Classification Filter Type
      • Internal Asset Class Filter Type
      • Partner Filter Type
      • Account Type Filter Type
      • General Ledger Account Filter Type
  6. Optionally, select an Object Type and enter Object IDs in the Object List field. Note that the report will only show objects that match both the filters and object IDs entered. Object IDs that do not match the filter criteria are not shown in the report.
  7. Click Add.
  8. Click to download the report.

To create a scheduled report job:

  1. Click Main Menu > GL Balance Reports > Scheduled Jobs.
  2. Click and enter the job information as defined in the previous list.
  3. Set the run frequency by selecting one of the tabs ("Hourly", "Daily", "Weekly", "Monthly", or "Yearly") and adjusting the parameters below.
  4. Click Schedule. You will receive notifications when the job is queued, when it starts running, and when it is finished.
  5. Once the job runs, you can download the report on the GL Balance Report Jobs page.

To manage GL Balance Reports:

  1. Click to regenerate the Excel file (if applicable).
  2. Click to view the input fields used for the job.
  3. Click to copy the job. Note that you may have to select a profile that you can use, and you have the option of modifying inputs before starting the new job.
  4. Click to refresh the jobs page.
  5. Click to filter the jobs.
  6. Click to cancel a report job.

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