Audit Logs

The Audit Logs record changes in application data (including previous and new values), the user who made the change, and when it was done. To view the audit logs, you can export them into an Excel file. Note that you can only export one month of audit logs at a time, unless you specify an Object Type, which then allows you to export one year of audit logs. The audit log only shows data that you have access to per your security profile.

The log primarily records data changes, and does not record actions or button clicks. Therefore, the log records data changes as a result of Excel imports and Batch Management, however the mass job that triggered these changes is not logged. To view a list of jobs that have been run, navigate to the specific batch job or mass import page. Note that the details of the jobs can only be viewed by the user who created them.

The Request ID column of the log contains a unique ID that identifies the action that triggered the changes. For example, when a new master agreement is created or a workflow batch is run, multiple log entries are generated with the same Request ID.

Warning: Postings are not recorded in the Audit Logs.

Note that it may take some time before changes are indexed and appear in the Audit Log.

To export the audit logs:

  1. Click Main Menu > Audit Logs.
  2. Select the Entity to determine which records will be exported.
  3. In the Filters section, set any of the optional fields to narrow down the records that you want to export.
  4. In the Objects section:
    • If you have set the System filter, you can select the Object Type.
    • You can select up to ten Object IDs, if required.

    Note: If you selected specific Entities, then only records for entities related to these objects will be exported.

  5. Set the date range for the records you would like to export using the From Date and To Date fields. Note that you can only export up to one month of data at a time, unless you have selected an Object Type. In that case, you can export up to one year of audit logs.
  6. Click Export. The exported file can be downloaded from the Reports page.
  7. Click Schedule to schedule the audit log export to run at a later time.
    1. Set the scheduled period using the Scheduled From and Scheduled To fields.
    2. Set the run frequency by selecting one of the tabs ("Hourly", "Daily", "Weekly", "Monthly", or "Yearly") and adjusting the parameters below.
    3. Click Schedule.

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