Operating Costs

The Operating Costs section allows you to enter any operating costs that are incurred for the location throughout the lease (i.e., snow removal, utilities, etc.). These operating costs can be viewed by any associated partners. Operating costs use the location's currency.

Operating costs are grouped by expense group and expense type, and costs are added by period. Operating cost periods can overlap. In such cases, during reconciliation, the application calculates an average daily amount for each expense group and and combines them to calculate the total for the reconciliation period.

Note: You cannot delete operating costs that have been used in a reconciliation period.

To add an operating cost period:

Click Main Menu > Locations and open the required location.
Click Operating Costs.
Click to open the Create Operating Cost Period window.
Optionally, click to use the Operating Cost AI Agent, if enabled. Simply enter the information for your operating cost, and the agent fills in the fields based on your input. Otherwise, fill in the required fields as listed below.
Set the date range for the operating cost period by selecting a Start Date and End Date.
Select the Status of the operating cost period. Note that if you select "Finalized", once the period is saved you will be unable to make any changes.
Under Operating Cost Expenses, click next to the expense group to which the cost applies.
Select the Expense Type for the cost.
Enter the Amount of the operating cost under the Amount column.
If required, enter a Revised Amount if the operating cost has been revised under the Revised Amount column.
Click Consider Revised Amount if you would like the revised amount to be considered in calculations for CAM and reconciliation.
Add any additional documents or notes.
Click Save.

You can also export a report of your location operating costs by clicking .

See also:

Operating Cost Expense Types