Adding a Premises

For each location, you will always have to create at least a head premises (and optionally sub-premises), based on the occupancy of the property. If required, you can add multiple head premises to the same location. For example, if your business rents one floor of a building (which is your first head premises) and then in a subsequent year, expands and rents a second floor, you can then add a second head premises to the same location.

If there is a head premises and sub-premises, the head premises will have multiple occupancies (to indicate the use of the sub-premises), and the sub-premises will have only one of these occupancies. The possible occupancies are:

  • Leased Externally: Part of the principal leased area is leased externally to another business.
  • Leased Internally: Part of the principal leased area is leased internally to another division of the same business.
  • Occupied: You are occupying part or all of the principal leased area.
  • Vacant: Part or all of the principal leased area is not used and is vacant.

For information about the types of contracts that are created based on the location type and premises occupancy, see Contracts & Other Agreements.

To add a head premises:

  1. Use one of the following options to create the premises:
    • From the Premises summary page: 
      1. Click Main Menu > Premises.
      2. In the summary page menu at the top of the page, click .
    • From an existing location: 
      1. Click Main Menu > Location and open the location to which you would like to attach a premises.
      2. Click Create Premises.
  2. In the premises creation window, if the Location field is not already set, select the one that the premises is attached to. The Head Premises checkbox is automatically selected.
  3. If there are fields hidden through tabs and fields management, optionally click the Show all fields switch to show all optional fields.
  4. In the Occupancies field, select all the options that will be used for the head premises, as well as any sub-premises attached to this head premises.
  5. Select the Usage for the premises.
  6. Select a Cost Center.
  7. Click Save.

To add a sub-premises:

  1. Ensure that the head premises is active.
  2. Use one of the following options to create the premises:
    • From the Premises summary page:
      1. Click Main Menu > Premises.
      2. In the summary page menu at the top of the page, click .
    • From an existing location:
      1. Click Main Menu > Location and open the location to which you would like to attach a premises.
      2. Click Create Premises.
    • From an existing head premises:
      1. Click Main Menu > Premises and open the head premise to which you would like to attach a sub-premises.
      2. Click Create Sub-Premises.
  3. In the Create Premises window, set the following fields if they are not already automatically populated:
    1. If the Location field is not already set, select the one that the premises is attached to.
    2. Disable the switch Head Premise.
    3. Select the Parent Premises to which this sub-premises belongs to.
  4. If the Hide Tabs option is enabled in Admin, optionally click the Show all fields switch to show all optional fields.
  5. In the Occupancies field, you can only select an occupancy that was already selected for the head premises.
  6. Select the Usage for the premises.
  7. Select a Cost Center.
  8. Click Save.

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