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Adding Expenses Manually

Expenses can be manually added to approved submissions directly on the Investment tab of the submission Details page. These expenses can be created with any Posted Date year that is on or after the selected submission Year. Note that if a year distribution is defined, only expenses with a posting year that falls within the year distribution range can be added.

The expense status is set to Posted by default. Optionally, you can create a Reserved status expense to reserve the budget amount for a period of time (based on the set Expiry Date). If editing manual expenses is enabled in the Administration section, you can modify the Expiry Date or update the expense status to Posted. Once an expense is posted any expiry date is cleared and the status can no longer be modified. An Nakisa Lease Administration Schedule Job "Delete Expired Reserved Expense in CIB" runs once a day by default to delete any reserved expenses that have passed their expiry date.

To add expenses manually:

Click Main Menu > Submissions and select the required submission.
The Investment tab opens. Click to add an expense for the investment type.
Enter the expense Amount in company currency.
Select the Posted Date for the expense. This must be set to a date that is on or after the Year of the submission. Note that if a year distribution has been defined for the investment type, the posted date must fall within the year distribution range.
Enter a Description for the expense, if required.
Optionally, enter a Tag for the expense. Note that these tags can be modified on the Expenses tab of the submission.
The Status of the expense is set to "Posted" by default. Optionally, you can reserve the budget amount for a period of time by setting the status to "Reserved" and entering an Expiry Date. An Nakisa Lease Administration Schedule Job runs once a day by default to delete any reserved expenses that have passed their expiry date.
If required, upload an Attachment along with a Description.
Click Add. The expense is created and appears under the Expenses tab.