Asset Setup

The Functional Administrator must maintain the following asset configuration.

Note that if the system is posting to SAP (the assets are maintained in FI-AA), the GL accounts for the assets are not maintained in the application. If the system is operating in hybrid or standalone mode, the application generates internal documents for assets and the Asset Accounting Determination table must be configured.

Note: If the system is operating in standalone mode, all mandatory tables have to be maintained manually.

Table Description SAP Sync Auto-Attached Standalone

Chart of Depreciation

Contains the defined depreciation areas. Multiple company codes can use the same chart of depreciation.

Yes

Yes

Mandatory

Asset Accounting Determination

This table allows you to configure the asset accounting determination per accounting standard, lease type, and classification type for asset capitalization and asset depreciation postings, when the application has to post internally (i.e., it is operating in standalone mode, hybrid mode, or is connected with SAP but the Document Date is before the Posting Start Date):

  • GL Accounts: Used only for internal postings only.
  • Asset Document Types:
    • Asset Capital
    • Asset Retirement
    • Asset Adjustment
    • Asset Depreciation.

Note: If the asset depreciation document type is not set, the document type 'AA' is used.

Note: When connected and posting to SAP, the line items for these postings are retrieved from SAP, and this table is not used. The only exception is when the parameter AllCapitalizationWithNoFinancialDocument is enabled in the backend configuration, this table becomes mandatory.

No

No

Mandatory

Asset Accounting Determination (Baseline)

This table is populated via Migration Jobs. Before changing GL accounts for the migration process, users must create a baseline, which copies all Asset Accounting Determination data into this table. You can use this data for reporting purposes to track the subsequent changes made to GL accounts for the migration.

Note that only one baseline can ever be created, and the baseline data cannot be modified.

No No Not used

Asset Transfer Variant

SAP-specific configuration to transfer an asset from one asset class to another (e.g., leased to owned).

Yes

No

Not used

Intercompany Transfer Variant

SAP-specific configuration to transfer an asset from one company code to another.

Note: You must manually configure this table to use the intercompany transfer feature while connected to SAP.

No

No

Not used

Asset Class

The main criterion for classifying fixed assets according to legal and management requirements.

Yes

No

Mandatory

Depreciation Area

An area showing the valuation of a fixed asset for a particular purpose.

Note that a depreciation area can be attached to multiple asset classes.

Yes

No

Mandatory

External Asset Class Mapping

It contains the mapping between the asset classes defined in the application and the asset classes from the ERP, as well as the useful life for the asset class (used for classification percentage of useful life thresholds set in the Company defaults), which should match the useful life configured in SAP.

For each internal asset class, you must assign the equivalent SAP asset class when leased-finance, leased-operating, or owned.

Note: When the company is configured with multiple new standards, the application selects the external asset class based on the classification under all standards. If one of the standards is one of the old standards, the application selects the external asset class based only on the classification under the new accounting standard.

No

No

Mandatory

Asset

Asset master table.

If posting directly to SAP, the table contains all of the assets for the attached asset classes.

If the system is operating in standalone or hybrid mode, the table contains all the assets that have been created by the application.

Yes

Yes

Optional

To view or configure the Chart of Depreciation:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Chart of Depreciation.
  7. Note that any changes to this table will be overridden the next time the system configuration is synced with SAP.
  8. For standalone systems:
    • To add a new chart of depreciation, click Menu > Add. Enter the required information and click Submit.
    • To detach an existing chart of depreciation from the company, select the required row and click Menu > Detach.
    • To attach an existing chart of depreciation to the company, click the Available tab, select the required row, and click Menu > Attach.

To view or configure the asset accounting determination:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Asset Accounting Determination.
  7. The GL accounts are:
    • Asset Cost
    • Asset Clearing Account
    • Asset Disposal Loss
    • Asset Disposal Gain
    • Asset Accumulated Depreciation
    • Depreciation Charge
    • Accumulated Impairment Loss/Gain
    • Impairment Loss/Gain
    • Owned Asset (note that if this account is not configured, the application uses the Asset Cost account)
    • Owned Accumulated Depreciation (note that if this account is not configured, the application uses the Asset Accumulated Depreciation account)
    • Owned Asset Accumulated Impairment Loss/Gain

    Note: These GL accounts are only used for internal postings.

  8. To add a new asset accounting determination, click Menu > Add. Enter the required information and click Submit.
  9. To detach an existing asset accounting determination from the company, select the required row and click Menu > Detach.
  10. To attach an existing asset accounting determination to the company, click the Available tab, select the required row, and click Menu > Attach.

To view Asset Accounting Determination (Baseline):

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Asset Accounting Determination (Baseline).
  7. Note that only one baseline can ever be created, and the baseline data cannot be modified.

To view or configure the Asset Transfer Variant:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Asset Transfer Variant.
  7. To attach an existing asset transfer variant to the company code, click the Available tab, select the required row, and click Menu > Attach.

Note: The field Replacement Variant is reserved for future use.

To configure the Intercompany Transfer Variant:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Intercompany Transfer Variant.
  7. To add a new intercompany transfer variant to the company code, click Menu > Add. Enter the required information and click Submit.

To view or configure the Asset Class:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Asset Class.
  7. To attach an existing asset class to the company code, click the Available tab, select the required row, and click Menu > Attach.
  8. For standalone systems:
    • To add a new asset class, click Menu > Add. Enter the required information and click Submit.
    • To detach an existing asset class from the company, select the required row and click Menu > Detach.
    • To attach an existing asset class to the company, click the Available tab, select the required row, and click Menu > Attach.
  9. To configure the Depreciation Area, select the required asset class and navigate to System ConfigsSystem > Company > Asset Setup > Asset Class > Depreciation Area.
    • Repeat any required action that was previously listed.

To configure external asset class mappings:

  1. Navigate to System ConfigsSystem.
  2. Click on the row for the required system.
  3. Navigate to System ConfigsSystem > Company.
  4. Click on the row for the required company.
  5. Navigate to System ConfigsSystem > Company > Asset Setup and navigate to Chart of Depreciation or Asset Transfer Variant.
  6. To edit an existing mapping, click for the required row.
  7. To add a mapping, click Menu > Add.
  8. Modify or define the fields as required.
  9. Click Submit.
  10. To detach a depreciation area from the asset class, select the required row and click Menu > Detach.
  11. To attach an existing mapping to the asset class, click the Available tab, select the required row, and click Menu > Attach.

To view or configure assets:

  1. Click Application Menu > Master Data Configuration.
  2. Navigate to System ConfigsSystem.
  3. Click on the row for the required system.
  4. Navigate to System ConfigsSystem > Company.
  5. Click on the row for the required company.
  6. Navigate to System ConfigsSystem > Company > Asset Setup > Asset.
  7. Note that any changes to this table will be overridden the next time the system configuration is synced with SAP.
  8. For standalone systems:
    • To add a new asset, click Menu > Add. Enter the required information and click Submit.
    • To detach an existing asset from the company, select the required row and click Menu > Detach.
    • To attach an existing asset to the company, click the Available tab, select the required row, and click Menu > Attach.

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