Importing and Exporting Cost Center Allocation Rules

For contracts in systems operating in standalone mode, users can define Cost Center allocation rules that will split amounts going to P&L accounts to different Cost Centers. These rules can be defined at the contract, activation group, and unit level. The rules can be entered manually, uploaded via Excel at each object level, or uploaded via Excel at application level. The same Excel file can be used everywhere, and all valid data in the file will be uploaded.

All users can export Cost Center allocation rules, but only Lease Administrators and Accountants can import rules.

To export all rules for contracts to which the user has access:

  1. Click Main Menu > Import/Export Information > Export Cost Center Allocation Rules.
  2. Select the System and the Company Code.
  3. Click Export.
  4. When the file is ready, a notification will appear in the Notification Center. Click the notification to download the Excel file.

To export all rules from a contract, activation group, or unit:

  1. Load the required contract, activation group, or unit.

    Note: The exported Excel file only contains rules for the current object level and the objects below (e.g., if rules are exported at the activation group level, the export only contains rules from the activation group and unit). To export Cost Center allocation rules for all objects, export at the contract level.

  2. Click Context Menu > Export Cost Center Allocation Rules.
  3. When the file is ready, a notification appears in the Notification Center. Click the notification to download the Excel file.

To import all rules for contracts to which the user has access:

  1. Click Main Menu > Import/Export Information > Import Cost Center Allocation Rules.
  2. Select the current system in the drop-down list.
  3. If required, click Download Template to download an empty file and enter your rules.
  4. Click Browse to navigate to your completed file. Note that if there are valid rules defined for other contracts, activation groups, and/or units, they will all be uploaded.
  5. Review the uploaded rules before continuing. The application will not import any bad data.

To import rules to a contract, activation group, or unit:

  1. Click Context Menu > Import Cost Center Allocation Rules.
  2. Select the current system in the drop-down list.
  3. If required, click Download Template to download an empty file and enter your rules.
  4. Click Browse to navigate to your completed file. Note that if there are valid rules defined for other contracts, activation groups, and/or units, they will all be uploaded.
  5. Review the uploaded rules before continuing. The application will not import any bad data.

See also:  

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