Updating Units

Units are automatically created when the lease component is approved, and they can be viewed on the activation group Unit List page. All unit-level editable fields can be updated while the activation group is in Define status. While the activation group workflow is progressing, most fields remain editable other than Cost Objects and Dates. After the activation group is activated, the main cost objects and many of the other fields can be edited at any time, without requiring an activation group event.

Note: Unit changes after activation are not to tied any event, and therefore if an activation group event is reverted, it does not change the unit information.

Once unit information has been completed, the units must be activated (for lessee contracts) or delivered (for lessor contracts) before the activation group itself can be activated. If the Disable Unit Workflow setting in Financial Organization Structure is set to "True", the activation group can be activated without completing the unit workflow. Units are activated (lessee contracts) or delivered (lessor contracts) upon activation of the activation group and all unit dates are automatically set based on the Activation Date. See Activation Group Workflow for information about the entire activation group and unit workflow.

Note that if the header indicates that Migration Mode is ON, all objects created in or imported in to Nakisa Lease Accounting Suite are flagged as "Migrated".

To maintain units:

  1. Open the activation group.
  2. At the top of the activation group, navigate to the Unit List page.
  3. The list of units is displayed. Click on the required unit to view or modify unit information.
  4. The General Information section contains the following information:
    • The Unit ID is automatically generated.
    • By default, the Name of the unit is the same as the lease component Name field.
    • The Unit Status is displayed in this field.
    • Enter a Description for the unit, if required.
    • The Currency field displays the contract currency.
    • The Company is displayed in this field.
    • Serial Number and Reference ID are free text fields.
    • The Asset Class field shows the asset class defined in the application, and selected for the lease component.
    • License Number and Inventory Number are free text fields.
  5. The Dates section displays the reception, activation, and end date fields.
  6. In the Cost Objects section, the following fields can be modified, if required:
    • Cost Center or Work Breakdown Structure (WBS)
    • Profit Center
    • Responsible Cost Center

    Note: You can update the rules per unit, or use the Bulk Modify Unit Cost Objects option in the activation group context menu.

  7. In the Other Cost Objects section, the following fields can be modified, if required: 
    • Functional Area
    • Business Area
    • Segment
    • Network
  8. In the Other Information section, enter additional unit information, if needed.
  9. Click Submit.

To edit the cost objects for multiple units in the same activation group (in Define status):

  1. Open the activation group.
  2. Click Context Menu > Bulk Modify Unit Cost Objects.
  3. If required, you can change if you are using Cost Centers or Work Breakdown Structure.
  4. Modify the cost objects as required.
  5. Select the units that you want to apply the changes to.
  6. Click Submit.

Note: See Modify Unit Cost Objects After Activation for information on how to edit the main cost objects once the activation group is activated.

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