Account Determinations

Defines, per company, which accounting standard is the leading, secondary, third, or fourth accounting standard.

You can only select an Accounting Standard that has been attached to the Company.

The Leading Posting Start Date and Secondary Posting Start Date define the point at which all internal postings should be posted to the ERP system (i.e., when Nakisa SAP Posting Bot can start posting to the SAP ERP). Any postings triggered from the application with Document Dates that are earlier than the posting start dates will only be written to internal tables.

If configured, this setting takes precedence over the Cut Over Date set in Company and System Financial Settings.

Maps, per company and accounting standard, the internal asset class defined in the application to the external asset classes that are specific to the classification. Also defines the default asset class useful life (in years, months, days), which represents the life used for depreciating an asset (used for classification percentage of useful life thresholds).

The fields are based on the following master data tables:

• Internal Asset Class displays values from Internal Asset Class.
• Own Asset Class displays values from Asset Class.
• ROU Financial Asset Class displays values from Asset Class.
• ROU Operating Asset Class displays values from Asset Class.

Defines the Asset Transaction Types and Transaction Types used in the journals for each transaction, per accounting standard, and optionally per Business Area. If the application is integrated with SAP, the Transaction Type Values are sent to SAP.

The entries in the Transaction Type Determination table are used, unless they are overridden by the Lessee Transaction Type Mapping or Lessor Transaction Type Mapping tables in the Relations area. These tables allow you to define different credit and debit Transaction Types per Lessee/Lessor Account Type.

Note: The Transaction Type Posting setting in the Company Financial Setting table must be set to "true" to use the Transaction Type Determination table.

Defines, per company and accounting standard, the exchange rate type for each depreciation area.

The fields are based on the following master data tables:

• Depreciation Area displays values from Depreciation Area.
• Exchange Rate Type displays values from Exchange Rate Type.
• Currency field is not used. The currency is defined by the Exchange Rate Type selected.

Note: In depreciation postings, the application sends only one document with all of the currency information together, and sends only the depreciation area that is linked with the COMPANY_CURRENCY Exchange Rate Type.

Whenever the financial schedules are generated during activation group inception, the Depreciation Area for each Accounting Standard and each Exchange Rate Type are stored. If the financial schedules are regenerated in an activation group draft, the stored value is used.

Defines, per company, the document type for each type of posting document (for lease amounts). The Document Type field displays values from the Document Type master data table.

This table is reserved for future use.

Defines the set of GL accounts used for lease amount postings in lessee contracts.

You must configure a table entry for all combinations of company, asset class (optional), accounting standard, lease type (optional), and classification type. You must then select a table entry, and in the Lessee Account Mapping table, add an entry for each Lessee Account Type with the mapped General Ledger Account (which displays the accounts from the General Ledger Account master data table).

Note that if no determination is found for a particular asset class, Nakisa Lease Accounting Suite uses the determination that does not have an asset class configured.

If the Split Lease Payment setting in Company Financial Settings or System Financial Settings is enabled and Generate Vendor Invoice is NOT selected for the contract, lease payments will be split across the configured Expense Categories in the Lessee Category Account Mapping table. You can also define a different Lease AP Clearing Account per Expense Category. If the account is not configured per Expense Category or if the setting is disabled, the accounts configured in the Lessee Account Mapping table are used.

If you require Provision accounts, you must first enable the Provision setting in Company Financial Settings, and then set up the account determination for the "Provisioning" Lease Classification Type. Ensure the Lessee Account Mapping includes the following Lessee Account Types: 

• Provision Lease
• Provision Lease Expense
• Provision Lease Clearing
• AP Lease Clearing Account
• Currency Rounding Adjustment Expense

Defines the set of GL accounts used for lease amounts for lessor contracts.

You must configure a table entry for all combinations of company, asset class (optional), accounting standard, lease type (optional), and classification type. You must then select a table entry, and in the Lessor Account Mapping table, add an entry for each Lessor Account Type with the mapped General Ledger Account (which displays the accounts from the General Ledger Account master data table).

If the Split Lease Payment setting in Company Financial Settings or System Financial Settings is enabled, lease payments will be split across the configured Expense Categories in the Lessor Category Account Mapping table. You can also define a different Lease AR Clearing Account per Expense Category. If the account is not configured per Expense Category or if the setting is disabled, the accounts configured in the Lessor Account Mapping table are used.

Defines the set of GL accounts used for non-lease amounts for lessee contracts.

You must configure a table entry for all combinations of company, asset class (optional), accounting standard, lease type (optional), and classification type. You must then select a table entry, and enter the following information in the Relations section: 

• In Non Lease Lessee Expense Category Account Mapping, add an entry for each Expense Category with the mapped Accrual Expense Account (which displays the accounts from the General Ledger Account master data table). Note that if the following accounts are not configured per Expense Category, the default account in the Determination table is used:
  • Non Lease Accrual Account
  • Non Lease AP Clearing Account
  • Non Lease Index Accrual Account
• If required, in Non Lease Lessee General Ledger Account Mapping, add the General Ledger Account mapping for the following Account Type. For example, the following mappings are required for Short Term and Low Value lease classifications.
  • Deferred Asset Non-Lease
  • Deferred Liability Non-Lease

If you require Provision accounts, you must first enable the Provision setting in Company Financial Settings, and then set up the account determination for the "Provisioning" Lease Classification Type. Configure the Non Lease Lessee Expense Category Account Mapping, and ensure the Non Lease Lessee General Ledger Account Mapping includes the following Lessee Account Types: 

• For provision non-lease postings, the application uses the Non Lease Accrual Account in the Expense Category Account Mapping table in the Relations section. If it is not configured, the Non Lease Accrual Default Account in the Non Lease Lessee Account Determination table is used.
• For provision non-lease expenses, the application uses the Non Lease Accrual Expense Account in the Expense Category Account Mapping table in the Relations section.
• For provision non-lease clearing postings, the application uses the Non Lease Accrual Clearing Account in the Non Lease Lessee Account Determination table.

Defines the set of GL accounts used for non-lease amounts for lessor contracts.

You must configure a table entry for all combinations of company, asset class (optional), accounting standard, lease type (optional), and classification type. You must then select a table entry, and in the Non Lease Lessor Account Mapping table, add an entry for each Expense Category with the mapped Accrual Income Account (which displays the accounts from the General Ledger Account master data table).

Defines, per company and partner/vendor, the General Ledger Payable Account (for lessee contracts) and General Ledger Receivable Account (for lessor contracts) when Generate Vendor Invoice is selected in contracts. These two fields display the accounts from the General Ledger Account master data table.

Vendor accounts can be set up per Expense Category in the Vendor Expense Category Account Mapping section. If none are configured, then the accounts in the main determination table are used.

There is the option to use clearing accounts instead of payable/receivable accounts. When the Company or System Financial Setting "Payable Account Type" is set to: 

• VENDOR_PAYABLE_ACCOUNT: The vendor GL account used is taken from the Vendor Payable Account (lessee) or Vendor Receivable Account (lessor) column. This is the default value if the setting is not configured.
• VENDOR_PAYABLE_CLEARING_ACCOUNT. The vendor GL account used is taken from the Vendor Payable Clearing Account (lessee) and Vendor Receivable Clearing Account (lessor).

If you require Provision accounts, you must first enable the Provision setting in Company Financial Settings, and then configure the General Ledger Payable Account Provisioning (used when Generate Vendor Invoice is selected in a contract).