Accounts Payable Batches

Accounts Payable batches allow you to create and approve draft invoices for Nakisa Accounts Payable Automation directly from Nakisa Portfolio Management for multiple contracts at a time. Nakisa Accounts Payable Automation must be enabled in Financial Organization Structure for this batch to be available. Ensure that the Payable Account Type field is configured correctly for the contracts to be included in the batch. For more information, refer to the Financial Organization Structure Administrator Guide.

Nakisa Portfolio Management also tracks previous invoice amounts to ensure that new invoices do not exceed the remaining contractual balance. If the Confirmed Amount checkbox is enabled in the Rent Table, the batch uses the scheduled payment amount. If the box is unchecked, the invoice uses the value of the previously confirmed amount.

Note: The Confirmed Amount checkbox must be enabled in the Admin section.

Invoice amounts are automatically populated based on the scheduled payment amounts of the contracts and can be modified while the invoice remains in draft status. Once the batch is executed, the invoice is approved.

To create and execute an Accounts Payable batch:

  1. Click Main Menu > Mass Operations > Accounts Payable Batch.
  2. Click New AP Batch.
  3. Enter a Name for the batch.
  4. Set the date range for the batch by selecting a Start Date and End Date. These dates determine the payments that will be considered in the batch.
  5. Select a Profile for the batch.
  6. Click Save.
  7. On the Configuration page, ensure that the contracts listed and information are correct, then click Review.
  8. The Review page lists the contracts and payments included in the batch. In the "Invoice Amount" column of the Payments table, you can manually adjust the invoice amounts, if required.
  9. Click Save.
  10. Once the payments have been reviewed, click Generate Invoices. The invoices are created in Nakisa Accounts Payable Automation as drafts.
  11. After the invoices have been generated, click Approve Invoices.

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