Periodic Posting Status Report

The Periodic Posting Status Report displays the list of transactions (payments, accruals, and depreciation) and their posting status. You can specify whether to view transactions in all statuses or only those with a specific posting status. To generate a report, you must set the applicable filters, and generate the Excel report.

To generate a posting status report:

  1. Click Main Menu > Compliance Reports > Periodic Posting Status Report.
  2. Set the filters for the report. Note that these drop-down fields do not allow special characters. The following list contains the comprehensive list of filter fields available.
    • System: List of all of the systems (SAP ERPs or standalone) configured in the application.
    • Contract ID: To generate a report for a specific set of contracts, enter the contract IDs in this field (up to a maximum of 50 comma-separated IDs in one report). Leave the field empty to extract data for all contracts.
    • Activation Group ID: To generate a report for a specific set of activation groups, enter the activation group IDs in this field (up to a maximum of 50 comma-separated IDs in one report). Leave the field empty to extract data for all activation groups.
    • Unit ID: To generate a report for a specific set of units, enter the unit IDs in this field (up to a maximum of 50 comma-separated IDs in one report). Leave the field empty to extract data for all units.
    • Lease Area: List of all of the lease areas available across all systems.
    • Business Unit: List of all the business units available in the previously selected filters.
    • Company Code: List of all of the company codes available in the previously selected filters.
    • Vendor: List of all vendors available in the selected System and Company Code.
    • Lease Type: List of all lease types.
    • Lease Department: List of all departments available in the previously selected filters.
    • Lease Group: List of all lease groups available for the previously selected filters.
    • Accounting Standard: List of all the accounting standards (by ID) available for the selected Company Code. (To also display the Accounting Standard Type, contact your system administrator.). Note that this field must be set.
    • Classification: List of all classification types available for the selected Accounting Standards.
    • Asset Class: List of Internal Asset Classes available for the selected Company Codes.
    • Payment Status: Select whether the report should include payment postings in specific statuses, or all statuses.
    • Accrual Status: Select whether the report should include accrual postings in specific statuses, or all statuses.
    • Depreciation Status: Select whether the report should include depreciation postings in specific statuses, or all statuses.
    • Cost Center ID: Enter any single Cost Center ID for which you would like to extract for the report. Leave the field empty to extract data for all cost centers.
    • Profit Center ID: Enter any single Profit Center ID for which you would like to extract for the report. Leave the field empty to extract data for all profit centers.
    • Business Area ID: Enter any single Business Area ID for which you would like to extract for the report. Leave the field empty to extract data for all business areas.
    • Functional Area ID: Enter any single Functional Area ID for which you would like to extract for the report. Leave the field empty to extract data for all functional areas.
    • Year: Select the required year for the report.
    • Period Start and Period End: For the selected year, specify at which period to start and at which period to end for the generated report.

      Note: Period start and end dates are limited to the span of one month, unless specific contract, activation group, or unit IDs are specified.

  3. If required, modify the Report Format of the generated report. This can be set to either the standard XLS format, or a CSV format with limited formatting.

    Note: For the CSV Report Format, large numbers may be displayed in scientific format. In this case, change the cell format to "Number" to display the full number.

  4. Optionally, click Save Filter to save the current filter settings. You can have a maximum of 25 saved filters at one time in the Periodic Posting Status Reports.
    • To use a previously saved filter, click Use Saved Filter and select the required filter.
    • To update a saved filter, re-save a filter with the same name as the saved filter.
  5. Click Generate. Wait for the report to be generated in the "Reports" section.
    • To stop and delete the report while it is generating, click .
  6. To view the transaction report, export the report by clicking .
    • For files with an XLS report format, use Save As to resave the file as an Excel 97-2003 Workbook .xls file (instead of the generated .html file).
    • To delete the report, click .
  7. If required, click above the Reports section to delete all generated reports. This button deletes all scheduled and manual reports that you have previously generated.

See also:  

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